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Blattner Energy.

Project Admin Assistant-Located in Fairgrove, MI

Apply now Job no: 492773
Work type: Full-time
Location: *Jobsite Specific
Categories: Entry-Level

Education Requirements: High School Diploma or GED                                                             

Experience: One year experience in administration, or equivalent combination of training and/or experience.

Position Summary: Provides administrative and clerical support to field personnel and acts as liaison between corporate office and job sites.

Essential Job Functions

  1. Administrative: Establish and maintain a professional work environment. Promptly answer the telephone; distribute incoming and outgoing mail; order office supplies and set up and manage FedEx/UPS shipments; respond to radios and Avon staff inquiries; type correspondence reports and other documents as needed to support site activities; and greet visitors in a positive and professional manner.
  2. Files: Help Site Supervision establish and maintain office documentation systems and files for all departments: Risk Management correspondence (safety meetings and training), Operations correspondence (meeting minutes), Equipment correspondence (equipment parts, inspection activities, walk-around forms, oil charts, maintenance records), and update all necessary forms and materials as directed.
  3. Equipment: Assist Field Supervision and corporate staff in collecting data on rental equipment, licensing for on-road vehicles, placing equipment numbers on assets, scheduling repairs by Fleet GE Capital Maintenance provider, and tracking “idling time” of equipment.
  4. Financial: As directed by Site Supervision, assist in selecting and setting up local vendor service accounts; maintain time card system and payroll; and reconcile purchase orders and resolve variances.
  5. Human Resources: Cooperate with Site Supervision to complete and submit employee documents (W4, I-9, health questionnaires, Training programs, address change, separation of employment, rehire/transfer form, application, EEO form, benefit and insurance information, CDL, HAZMAT, etc.); schedule employee drug screening and CDL physical exams; assure employee orientation packets, Training programs, and Employee Handbooks are in supply; cooperate with EEO monitoring and audits; and return all Human Resource materials to Avon at the end of the project.
  6. Operations: Assist Site Supervision in establishing utilities and mail service; perform routine office maintenance (cleaning, making coffee, servicing office machines); prepare materials and documents for weekly site management meeting and other meetings as directed by the Superintendent; and run errands as needed.
  7. Risk Management: Communicate location and access of emergency room and clinic, and post emergency services and telephone numbers.
  8. Schedule and prepare for meetings involving owners and other local groups.
  9. Performs other duties per supervisor’s discretion.

Knowledge, Skills and Abilities

  • Ability to organize and prioritize numerous tasks.
  • Effective oral and written communication skills.
  • Ability to work independently.
  • Proficiency in Microsoft applications (i.e. Word, Excel, Outlook, and PowerPoint).
  • Ability to learn Heavy Job payroll system.

*All job offers are contingent upon receiving a negative drug/alcohol test result and a satisfactory physical examination designed solely to determine your physical ability to perform the duties of the positing being offered to you. Field employees are subject to random drug testing.  

Advertised: Central Daylight Time
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