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Blattner Energy.

Administrative Assistant/Receptionist

Apply now Job no: 492896
Work type: Full-time
Location: *Avon, MN - Corporate Office
Categories: Corporate Office

Education Requirements:  Reading, writing and communication skills normally acquired through the completion of high school.             

Position Summary: Perform routine clerical procedures in support of assigned company departments and operate corporate telephone system.

Essential Job Functions

  1. Serves as company receptionist; answers incoming calls and greets clients.
  2. As receptionist, maintains good rapport with field personnel who call in.
  3. Fulfill supply orders: gather requested supplies and get prep for Mailroom Assistant to ship out.
  4. Provides administrative support to various departments and jobsites as needed (copying, filing, data entry, supplies, etc.).
  5. Monitors employee schedules to provide information on their whereabouts for caller & employee inquiries.
  6. Maintains & updates receptionist procedure manual.
  7. Performs electronic archival of Accounts Payable invoices by scanning and indexing all AP documents.
  8. Provides back-up assistance for Mailroom Assistant with the scheduling shipments of employee handbooks and job boxes. Makes copies of training videos and binders for new projects.      
  9. Receives and distributes contents of job packets.
  10. Orders fruit, etc. weekly from grocery supplier.
  11. Sorts incoming mail and preps outgoing mail.
  12. Pick up and/or deliver mail from post office.

Other Job Functions

  1. Enters all negative drug screen results and sends out written notifications.
  2. Serves as a backup for shipping.

Knowledge, Skills and Abilities

  • Attention to detail and an organized demeanor are a must.
  • Must be approachable and keep information confidential.
  • Advanced verbal and written communication skills.
  • Must have excellent customer services skills in order to work with internal employees and the public.
  • Proficient computer skills (MS Office)
  • As a backup to the Mailroom Assistant the employee must occasionally lift and/or move up to 100 pounds (including boxes of envelopes, printed materials, career fair booths, and etc.).

Advertised: Central Standard Time
Applications close: Central Daylight Time

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